Administrative Officer Full Time NEW

Company operating name

Dorset Realty Group

Business address

230 – 10451 Shellbridge Way, Richmond BC, V6X 2W8

Work Location

230 – 10451 Shellbridge Way, Richmond BC, V6X 2W8

Title of the position

Administrative Officer

Position
1

Term of employment

Full time, permanent with 30 hours per week

Work Setting

Office

Start date of employment:

as soon as possible

Language of work

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 to 2 years of experience in office administration, administrative support, or office coordination is required. Experience working in a property management, real estate, or professional office environment is an asset.

Job duties

Coordinate and implement administrative procedures and office operations.
Maintain and update records within the Yardi property management system, including financial transactions, vendor information, and tenant records.
Administer SharePoint for document management, structured file organization, and controlled access to internal records.
Manage user access and account administration for various company software platforms.
Coordinate onboarding and offboarding processes for employees and contractors.
Maintain office schedules, calendars, and administrative support resources.
Assist with the setup and management of utility accounts, billing arrangements, and administrative records.
Prepare reports, correspondence, forms, mailing labels, and other business documents.
Investigate and respond to customer inquiries and administrative complaints.
Coordinate communication between departments and external service providers.
Monitor administrative workflows and recommend improvements to increase operational efficiency.
Assist with document management, record retention, and compliance with company procedures.
Provide administrative support for special projects and operational initiatives.
Ensure data accuracy across Yardi and banking reports.
Perform other related administrative duties as assigned.
Skills and Qualifications

Strong organizational and time management skills.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail.
Ability to prioritize multiple tasks and meet deadlines.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Ability to learn and manage various business software platforms.
Strong problem-solving and customer service skills.
Ability to work independently and collaboratively within a team environment.
Experience with Yardi property management system, including financial modules, tenant records, and reporting is an asset.
Wage

– 32.05 /hr

– Vacation pay

Location of work

Richmond, BC