Location: Victoria – 905 Ellery, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.

This position is Hybrid Victoria.

Maintenance Coordinator

Position Summary

The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN)(sub-contractors) during each Work Period. The Maintenance Coordinator ensures that: TSN’s complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN’s deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN’s; and management of all material expended or returned by the TSN’s.  Reporting to their respective NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period

Key Areas of Responsibility

• Provision of general project support and administration activities to the Waterfront Service Delivery Team while ensuring compliance with Health and Safety requirements.
• Reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations and overseeing maintenance activities being conducted to the required quality in a safe and environmentally friendly manner.
• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure.
• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team.
• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks.
• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams.

Minimum Qualifications

• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;
• Experience within procurement, project management or warehouse environments highly desirable; and Project experience interfacing between internal/external stakeholders.
• Minimum of two years previous experience working within the Military or a Defence Contract or Project desirable;
• Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system is advantageous;
• Experience working in SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous;
• Previous experience in ship-refit and repair activities is advantageous.

Physical Demands

• Will be required to undertake inspections, including confined space entry, on naval ships involving bending and twisting.

Pay Transparency

The anticipated Total Target Compensation (TTC), inclusive of annual salary and bonus eligibility, for this role is 58,465.33 – 117,312.25 CAD Annual​. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.
This position is eligible for Canadians of all ages