Coordinator, Grants and Community Initiatives
Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.
Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, equitable, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.
As a community foundation, we’re committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.
For a view into our world, please visit: www.vancouverfoundation.ca
You are committed to social justice and systems change and value using an anti-oppression, anti-racist, and feminist lens to your work. You are passionate about using the unique levers of philanthropy to enable community leadership and advance racial equity and justice. You firmly believe in the importance of investing in young people to achieve this.
You are comfortable working in flexible and adaptive environments and can thrive in change and ambiguity. You work well in a variety of formal and informal teams and structures and can adapt and be responsive to shifting priorities.
You are an avid learner who builds and maintains strong relationships and networks inside and outside the organization. You are familiar with grant making processes and feel comfortable collaborating with a range of stakeholders from Indigenous and racialized migrant and refugee youth to government leaders, grassroots organizations to advisory bodies.
You bring a creative mindset to your work and can balance the need to be process-minded and results -oriented. You are a strong communicator and an exceptional team player. You take initiative to learn and support your team while holding the ability to think strategically about the broader impacts of your work. You’re ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.
About the Position
This position will support LEVEL to deliver grants and community initiatives that advance racial justice. This position requires both specialist and generalist skills, with an eye for detail while understanding the higher strategic goals and impacts of the department. While this position will have dedicated responsibilities within LEVEL, this position may move throughout the department to support work of varying scope and complexity.
LEVEL is a youth engagement initiative of Vancouver Foundation that aims to address racial inequity by investing in the leadership capacity of Indigenous and racialized immigrant and refugee youth. LEVEL consists of three pillars: Youth Granting, Youth Policy Program (YPP) and Youth Organizing.
For a view into this work, please visit: https://levelvf.ca
Support grant seekers in application process (inquiries and online support)
Receive, validate, review, and assign proposals for review
Evaluate grant application and provide recommendations
Configure grant management system for new granting streams
Acts as a liaison with Finance as necessary on grants requests, expense submissions, grant payment reporting and process
Monitor grantee files in grants management database and ensure data integrity
Support monitoring grantmaking practices to ensure compliance with administrative policies and procedures, and able to identify process improvements across GCI
Proficient user of the grantmaking software, and liaises with IT and consultants as necessary
Supports Community Advisor management, coordinates communications, expenses, logistics, ongoing learning opportunities and provides technical support as required
Youth Policy Program
Supports participants in application process (inquires and online support)
Receive, review, assess applications
Supports Manager to convene selection committee, coordinate communications, logistics, learning opportunities and technical support as required
Works with Finance as necessary to support expense submissions, payments, and reporting
Supports Manager with all module and alumni engagement activities
Supports program related logistics and planning in collaboration with the Manager
Administration and Engagement
Receives internal and external inquires related to LEVEL’s work and redirects and/or corresponds directly as appropriate
Manages LEVEL admin inbox and calendar
Processes all invoices and payments
Supports Engagement team with community listing to ensure the needs of racialized communities are centered in our efforts to advance racial justice within the sector and through our program
Supports Program Managers with written and verbal presentations to Advisory and Board Committees, Donors, fund holders and other relevant community stakeholders
Education and Experience
Not-for-profit experience with youth-based organizations
Administration and experience with granting processes
Demonstrated ability to work with diverse communities of youth and stakeholders at various levels (from grassroots organizations to government ministries)
J.E.D.I Framework – Experience in anti-oppression, decolonization, anti-racism, feminist theory, rights-based frameworks, etc.
Self-Awareness – Reflexive with reference to individual social location, power, privilege, with a strong understanding of personal strengths and areas for growth
Emotional Maturity – Able to maintain composure under pressure and handle multiple priorities
Decisive – Takes a systems approach to problem solving problems and making decisions. Exercises excellent judgment
Bias for Action – Uses a proactive approach to take action and achieve desired outcomes – able to multitask
Service Orientation – Focuses on participants and other community experiences through interactions with the Foundation
Embraces Complexity – Seeks to learn from rather than manage complexity
Good Communication and Storyteller – Written and oral
Adaptable – Demonstrates flexibility and agility to manage ambiguity and change
Comfort with using social media (Facebook, Twitter, TikTok, and Instagram)
Proficient user of MS Office Suite including Word, Excel, Powerpoint, and Outlook
Strong technical skills include the ability to use a range of software applications including CRM and/or grants management software and websites
Weekend and evening hours may be required for youth-related gatherings an meetings
Some travel may be required
This role is directly accountable to the Director, Grants and Community Initiatives. This position will collaborate frequently with colleagues in the Grants and Community Initiatives Department and Communications.
$59,490 plus a generous and comprehensive benefits package.
Hours of Work
This position is a full-time permanent position (35 hours per week).
Our head office is located in downtown Vancouver. Through our hybrid/remote working policy there is an opportunity to work from home across BC. If interested, please identify your requested location during the hiring process and we can discuss the conditions required under our policy.
Vancouver Foundation’s office is located on the second and third floors of the building with an elevator for access to the office, and an accessible, gender-neutral washroom. Vancouver Foundation has instituted a hybrid working model, with both work from home and in-office options available to staff. These options are position-dependant.
We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We welcome applicants from all communities.
How to Apply
If this sounds like you, we welcome a brief cover letter and resume in one document by November 20, 2022.
We kindly ask for no phone calls please. Applicants will receive an emailed response confirming receipt of their resume submission. Due to the high number of applications Vancouver Foundation receives, only candidates who are selected for an interview will be contacted. Periodic updates regarding recent postings are published on our career page after the application deadline has expired. We thank all applicants for their interest in the Vancouver Foundation.