Receptionist/Office Coordinator

Description & Requirements

About Maximus

At Maximus, we share an authentic desire to do something meaningful to help others succeed. We apply our deep operational expertise, technology innovation, and digitally enabled citizen engagement in new ways and help governments solve complex problems.

Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Saudi Arabia, Singapore, South Korea, and the United Kingdom.

Our mission is to affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people’s lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus and their dedication to connecting citizens with the services they need from Government agencies.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Position Summary – On Site

The Office Coordinator plays a crucial role in ensuring the smooth operation of various tasks and communication within the office environment including reception duties. Their responsibilities typically revolve around assisting with office visitors, vendor communication and coordination, maintaining and organizing the office, coordinating facility maintenance, assistance with employee onboarding, access and various health and safety requirements.

Your typical week at Maximus

• Greet and assist visitors, clients, and employees with a warm and professional demeanor.
• Answer and direct phone calls, emails, and other correspondence efficiently.
• Maintain a tidy and welcoming reception area.
• Manage office supplies inventory and place orders as needed.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with administrative tasks, including data entry, filing, and document preparation.
• Handle incoming and outgoing mail, packages, and deliveries.
• Support HR and management with onboarding and other office-related tasks.
• Ensure office equipment is properly maintained and coordinate repairs when necessary.
• Assist in organizing company events and meetings.
• Enforce office policies and maintain a professional workplace atmosphere.
• Liaise with Occupational Health and Safety partners to ensure all safety policies are in place.
• Liaise with First Aid partner to ensure all First Aid polices are in place, including coordinating training, and ensuring all WorkSafe requirements are met.
• Ensure that the appropriate evacuation procedures are posted and clearly communicated to those in the office.
• Observe and report any security issues to Privacy and Security.
• Manage employee access cards.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Accept and monitor inbound shipments as necessary.

What you offer us

Knowledge Skills and Abilities

• Proven experience as a receptionist, office coordinator, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
• Adjusts and is flexible to meet changing work needs and demands.
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• Is fiscally responsible and suggests cost-saving measures.
• Excellent analytical and problem-solving skills.

Education and Experience

• High School Diploma or GED equivalent; post secondary is an asset
• 3 years’ experience as an Administrative Assistant or Office Administration.
• Office experience working in a confidential capacity.

Other

• Must be able to pass a Criminal Record Check

What we offer you

We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following:

• Competitive market-based salaries
• Comprehensive employer-paid benefits
• Generous paid time off
• Group Retirement Savings Plan

Maximus Global Core Values

• Accountability – Accepting responsibility to solve problems and rise to each challenge
• Collaboration – Partnering to instill trust and working as one
• Compassion – Empowering humanity by applying empathy and insight to every interaction
• Customer Focus – Cultivating an authentic desire to help others succeed
• Innovation – Embracing change and championing new ways forward
• Respect – Valuing the work we do, who we do it with, and the people we serve

We will be accepting applications until 11:59 PM and date

Please note that while all applications are appreciated, only those candidates selected for an interview will be contacted .

(No Agencies, Please)

EEO Statement
Maximus is passionate about our employees and place their well-being at the center of our people strategy. We are committed and proud to build a workforce that reflects the communities we serve. We value diversity, equity and inclusion and invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, ethnic and cultural origins, sexual orientations, veterans and gender identities recognizing that this is paramount for the growth and success of our organization.

To find great jobs for youth, check out www.canadayouthworks.ca